How does my course get timetabled?

Each semester the School Timetabling Officer data enters into the University timetabling software the courses the School will be offering for that Semester. Information such as predicted enrolments and room requirements are also entered into the system. Lecturers will be asked to submit their room requirements prior to the draft timetable being produced. This draft timetable is then released and you will be sent your courses timetable for checking. The timetable is designed to avoid timetabling clashes for students and in some cases to have a spread of courses offered during the day and night. Please note that it is not always possible to accommodate individual requests to schedule your course at a particular day or time. Many of the timetabling decisions are based on the availability of rooms of an adequate size and to avoid timetable clashes for students e.g. the core first year courses, ECON1010, ECON1020 and ECON1310 cannot have lectures at the same time.

How do I advise the University Bookshop of my textbook requirements?

An email request will be sent to you from the UQ Coop Bookshop, usually in December/January for Semester 1 and May/ June for Semester 2 requesting information on your textbook requirements. You will likely also receive an email from QU Books requesting similar information. This is a bookshop located off campus and it is fine to provide information to QU Books but they are commonly mistaken for the Campus Bookshop. Therefore please also respond to the request from the Coop Bookshop.

What is SI-net and how do I obtain access?

SI-net is the University's student administrative system. Professional staff use this system to admit students into programs and process graduations amongst many other tasks. Academic staff can access mySI-net which is effectively a 'cut-down' version of SI-net. It is available for self-service access by students, and allows staff members to search for and view student records, generate class lists and manage signon, etc. Helpful hints on the use of mySI-net is available here http://www.uq.edu.au/sinet-support/docs/mySI-net_Staff_Guide_2012.pdf

To gain access to SI-net please fill in the form available at http://www.uq.edu.au/sinet-support/access and submit the signed form to the Manager, Coursework Students and Programs or the School Executive Officer.

If you have difficulty downloading a class list your internet settings may be set to block pop ups. Please contact the School of Economics IT section if you continue to experience problems with this.

What is an electronic course profile at The University of QLD?

Course coordinators must develop a course profile for each course offered at The University of Queensland. The course profile will be developed and delivered through the electronic course profile system. The timely provision of a course profile to students, and the monitoring of teaching and assessment against the course profile are viewed as key teaching quality assurance measures.

The University policy outlines what the course profile must contain. It must contain, for example, such items as Course Aims, Learning Objectives, Graduate Attributes, Assessment and Learning Resources.

Once published the course profile should only be amended under exceptional circumstances and may require permission.

What is the administrative process for developing and publishing an electronic course profile in the School of Economics?

In January each year, for Semester 1 profiles, and in May, for Semester 2 profiles, you will be granted access to the ECP system to work on your course profiles. The School of Economics Unit Administrator will email important information, such as public holiday dates, and other items to include in your profile such as any key policy changes. For tips on editing and designing a course profile, please access this link http://www.uq.edu.au/courses-help/index.html?page=38302&pid=38331

 

Section 1.1 Course Details is not available for editing within the ECP system. Should you wish to make changes to this section, such as updating the course description, please contact the Manager- Coursework Students and Programs.

Once you have submitted your profile, via the ECP system the School Unit Administrator will check the profile for things like typos, incorrect dates and ensure that all relevant School, Faculty and University policies are inserted such as the School's grades determination policy and plagiarism policy. Your profile may then be referred to the relevant discipline coordinator to provide them an opportunity to check for, amongst other things, that courses in their discipline area articulate properly  - for example, does the academic level and course content in ECON1010 provide a proper benchmark to act as a compulsory pre-requisite for ECON2010, and do ECON2010 and ECON2030 provide a sufficient type and quality of training for both those who wish to exit at this level into employment, and those who wish to progress further into ECON3010 and perhaps on to Honours and beyond? In particular, are there crucial building blocks of pre-requisite knowledge that are missing from earlier parts of the discipline stream that are to the detriment of study at the next or higher levels?

You may then be asked to make changes at the suggestion of the discipline coordinator or the Chair of the School Teaching and Learning Committee for courses that don't fall within a specific discipline.

Course Profiles in the School of Economics are then published to students no later than the Monday of Orientation Week. Students can access the profile via their home page on mySI-net or from the course blackboard site.

What is Blackboard?

Blackboard is the University of Queensland's E-Learning Tool. All undergraduate courses (Levels 1-5) at UQ must have a blackboard site. All Blackboard course sites must have a minimum presence. The required items are:

  • Announcements: This section is used to post important course information, updates and announcements.
  • Course Profile (ECP): Automatic link to the Electronic Course Profile (ECP).
  • Learning Resources: This content area is where course instructors must upload course materials, lecture notes or links to other sites. Please note that by default this area of the Blackboard site is open to Guest Access .
  • Discussion Board: Default course discussion board. If you do not plan on monitoring the discussion board please make this clear to students by posting information on the site to notify them.
  • UQ Library Link: Single sign-on for students to link to My Library.

Each semester the School's IT/ Web Services Officer will order all the blackboard sites required for the School of Economics and each coordinator will then be given access to their sites. Blackboard course sites are, by default, unavailable to enrolled students when initially created.  Students are enrolled automatically into course sites, but the course site must still be made available by the course coordinator prior to students being able to access it.  Once the course coordinator has completed the minimum preparations for the course site, the site should be made available to enrolled students as early as possible.

Blackboard course sites must remain available to students for 12 months following the completion of the course teaching period.

There is also useful information on a range of topics on the E-Learning website at http://www.elearning.uq.edu.au/content/tools-a-z-guide

How do I make the course available to students?

To make the course available to students

  1. Log into Blackboard and access the course site.
  2. Go to "control panel" and select "customisation", and then "properties".
  3. Locate "make course available" and select "yes"
  4. All enrolled students should now have access to the course site.

Blackboard course sites must remain available to students for 12 months following the completion of the course teaching period.

There is also useful information on a range of topics on the E-Learning website at http://www.elearning.uq.edu.au/content/tools-a-z-guide

How do I organise tutors for my courses?

In October each year the School of Economics recruits suitable tutors for the following year.  We ask applicants to the positions to indicate on their application their preferred courses. Tutors are selected by the Tutorial Selection Committee based on a number of factors including but not limited to the following: performance at interview, academic performance, program and importantly availability. Once appointed tutors are then expected to attend a one day tutor training workshop and half day follow-up session.  The Tutorial Program Coordinator prepares the tutorial allocation and after endorsement by the Chair of the Tutorial Selection Committee, the tutorial allocation is circulated to Course Coordinators and subsequently to tutors. For further details or assistance, please liaise with the Tutorial Program Coordinator in the School of Economics.

How do I organise for my lectures to be recorded?

Starting Semester 1 - 2013 Echo360 is integrated with the new 'Syllabus +' timetabling software. As authorised by the DVC Academic, Lectures taking place in Echo360 equipped venues will now be automatically recorded according to the timetable. Recordings start automatically and will continue until the nominated finish time unless paused or terminated by the presenter. Recordings are then automatically processed and linked to an associated BlackBoard course site for replay by students in a variety of media formats. Further information is available at www.elearning.uq.edu.au/content/lecture-theatre-recording

What is sign-on?

For some courses, particularly those with multiple lectures and more often multiple tutorials students are required to 'sign-on' to the lecture and tutorial they wish to attend. This happens in mySI-net. Before the sign-on facility is open to students staff must decide how many tutorials to open. It is best not to open all tutorials straight away but monitor numbers to see if additional tutorials are required to be opened. Information on sign-on and how to set it up is available at http://www.uq.edu.au/sinet-support/docs/Class_Signon_Semester_1_2012.pdf The School of Economics receptionist is also available to assist with sign-on should you require assistance.

What is a SECaT?

A SECaT is the Student Evaluation of course and teaching and is the University of Queensland's survey instrument for students to evaluate both the course and teaching of the course. Every course is evaluated each year or semester dependent on the course schedule.

How do I organise my evaluations?

Unlike most Schools in the University teaching staff in the School of Economics are not asked to administer their evaluations. The Administrative Officer- Coursework Students and Programs will contact you during the Semester to organise your evaluation. The School of Economics policy on the Administration of the evaluations is available at http://www.uq.edu.au/economics/3-30-01-teaching-and-course-evaluation-policy Evaluations will normally be conducted in Weeks 10, 11 or 12 at the beginning of the lecture.

I have been advised that I have a student with a disability enrolled in my course, what do I have to do?

If a student enrolled in your course has a disability and has registered with the University's Disability Office you will receive an email from the student's Disability Officer asking for your opinion and advice on if/how the student's experience in the course may be varied according to the student's type of disability. This will then form the basis for the student's disability action plan.

It is the Associate Dean Academic's role to monitor the responses provided by course coordinators in each of these cases and to consider whether responses are sufficient.

 

Given the number of DMS requests the Associate Dean Academic receives each semester, please respond in a timely manner and provide a response that clearly acknowledges you recognise the student's issues and addresses how you will provide special considerations, together with some sort of statement that you are willing to help.

 

Responses which are clearly not sufficient in these regards and which cannot be signed off on are for e.g. "I confirm that I have read the above", or "I have read this" or "I agree", or "No comments" or even "Yes".

 

Instead, a brief (3 or 4 sentence) response could contain some information about lectures being recorded and made available, the availability of course materials and tutorial materials via eLearning e.g. Blackboard, willingness to allow flexibility in lecture or tutorial attendance, willingness to consult personally, any flexibility in assessment requirements that could be done appropriately that don't advantage the student significantly and inappropriately, and perhaps an invitation or encouragement to the student to introduce themselves to the coordinator and tutorial staff as soon as possible to work out an appropriate learning strategy.

 

It would also be very useful to state up front whether there are any problems the student might encounter that will be difficult to accommodate so that an understanding of such issues can be laid out proactively.

 

Once you have provided your response and it has been signed off by the Associate Dean Academic, you will receive a further email confirming the student's disability action plan. Please note that this is not used for setting up Examination Adjustments. Examination adjustments are determined by a Disability Adviser and organised separately by the UQ Examinations Office. Examination adjustments can include, extra working time, access to a computer for spell checking, adjustment of font size of examination paper.

 

I have been asked to complete an SAPD. What is it and what I am required to do?

An SAPD is a ‘Student Access Plan for Disability’. Below are a few dot points to assist you in understanding the SAPD formulation process, and a link that may be useful. If you have any queries or concerns regarding a SAPD please contact Disability Services (DS) directly so they can provide you with additional information and/or advice, and work with you to support the student. Often DS staff are in appointments with a student, so we recommend you email whichever address is on the SAPD and they will respond as quickly as possible.

  • Prior to the development of a SAPD, the Disability Advisor has met with the student, and has received full medical or other suitable documentation describing the condition and its functional impacts. Privacy requirements mean that you do not see the supporting documentation; however, please be assured that the Disability Advisor has carefully reviewed this information before making recommendations on adjustments. In addition, a Senior Manager in Student Services has reviewed and approved the documentation and recommendations.
  • SAPD comment boxes are not for airing grievances, commenting on medical conditions, or asking questions. If there are recommendations you wish to query, or you have concerns such as OH&S, please consult with DS staff prior to commenting on the SAPD. Students receive a copy of the finalised SAPD which includes your comments, so sensitivity in formulating the comments is required.
  • Once all Course Coordinators and the ADA have commented on the SAPD a Disability Advisor will read the comments and usually finalise the plan by forwarding it to the student. If there are comments deemed inappropriate, or raise a question, the DA will action accordingly.
  • Students are able to submit a request for assistance at any point along in the semester; however, you are not required to make adjustments retrospectively and students still need to comply with your school’s processes and deadlines for granting extensions, with the exception of medical documentation. If a student has a SAPD and is requesting an extension under this plan you cannot request to sight medical documentation, nor ask the student to disclose the disability or their condition.
  • Students are not compelled to see a Disability Advisor nor have a SAPD developed for them. They can choose to present you with their documentation directly, as would any other student with an illness or injury. If you need assistance with how to assess adjustments in these cases, the Disability Advisors are happy to assist you.
  • General information on making reasonable adjustments, developed for and by Australian universities, can be found here.

Please take full advantage of the expertise of the staff in DS. Disability Advisors are qualified professionals and experts in the field of disability in education (and often other areas). They will work with you to provide reasonable adjustments that meet the core academic requirements of the course and fully support UQ students.

What types of assessment can I have in my course?

UQ policy states that each course must use a combination of two or more assessment tasks (or a multi-component, staged task such as a thesis or a project) which reflect the range and complexity of the learning objectives, with assessment tasks spread appropriately across the teaching period (see section 4.4.1). No single assessment task (or task component) contributes more than 70% to the final grade.

How do students submit their assignments for my course?

From Semester 2 2011 BEL Faculty guidelines state that students must submit an electronic copy of their assignment via Blackboard. This is for reasons of record keeping and internal and external accountability. Therefore if you have assignments in your courses students will be expected to submit their assignment via Blackboard. BEL Faculty staff will place the online submission folder in your Blackboard site for you. However you must ensure that clear instructions to students are given in the course profile. For example if you do not wish to mark the assignment online you will need to request that the student also submits a hard copy to the Faculty Collaborative Learning Centre. If you decide to request this, please note that the electronic submission is considered by the BEL Faculty to be the definitive version of the assignment so it is the student's responsibility to ensure that the submissions are identical. At the time of writing, if an assessment item was defined as a problem set in the ECP, these assessments were exempt from online submission.

What is the School's policy on granting extensions to assignments?

The School of Economics follows the UQ process on granting extensions which is available at http://www.uq.edu.au/myadvisor/extension-progressive-assessment Please ensure that you stipulate in your course profile if extensions will be granted and also the penalty for late submission without an approved extension.

I believe I have a case of academic misconduct, for example plagiarism, in my course. What should I do?

Detailed guidelines on the process for dealing with cases of alleged academic misconduct in the School of Economics is available at http://www.uq.edu.au/economics/3-teaching-and-learning the relevant document is called 'Academic Misconduct Procedures'. The School of Economics plagiarism policy also provides useful information on dealing with this issue and can be accessed at http://www.uq.edu.au/economics/3-60-01-plagiarism-policy

How do I advise students of their assessment results?

The most common way for staff to notify students of their results for assessment is via blackboard. An excel file containing the results can be posted provided that it displays only the student numbers not student names. The other option is to use Grade Centre in Blackboard. This facility provides students with access to their own individual grades. You may return essays to students but please do not return examination scripts as these must be kept in the School for one year. It is School policy not to release the marks for the final piece of assessment until after grades have been released.

Grades have been released and I have students asking to view their final exam paper. What should I do?

According to UQ policy after the results have been finalised, students will, on request, be given an opportunity to peruse, under supervision, the following relating to end of semester examinations:

  • the examination question paper(s) and their own answers
  • the marking scheme or model answers used to allocate marks, or other form of feedback from the examiner
  • the final percentage marks in the course for the individual student, where such marks have been used and have been recorded by the examiner
  • the distribution of grades in the course and, where percentage mark cut-offs have been used, the percentage mark cut-offs at the grade boundaries

Therefore you should make yourself available to students for them to view their exam papers. It may be best to set aside a specific date and time for this and email all students to advise them that this will be their opportunity to view their paper or you may prefer to conduct individual appointments.

If the final exam contains similar content to the deferred exam, it is probably best to wait to allow students to view their exams until after the deferred exams have been sat. Many of the larger courses schedule exam viewing sessions in the first weeks of Semester 2 to avoid this issue.

I have a mid-semester exam in my course, what do I need to do?

For smaller courses which do not have administrative assistance, as course coordinator, you will be required to organise the examination. However assistance can be provided by the administration staff in, finding additional supervisors for the exam and photocopying and collating the exam papers and examination materials. Assistance in formatting the exam can also be provided if required. Staff are strongly encouraged to ensure that their mid semester exam format is consistent with the requirements for final examinations to ensure consistency for students. Prior to the exam please make yourself aware of the policies relating to deferred examinations, detailed below. From Semester 2 2014 deferred exam applications will be submitted via my SI-net and as such the Manager, Coursework Students and Programs will assess the applications for courses without administration support. The following checklist will assist you in organising the deferred exam. Applications for deferred final examinations will not be sent to the School for approval.

Checklist on deferred mid-semester exams

Downloadable checklist

Notes on Mid Semester Exam Process

Download Notes

Policy on Absences from Mid-Semester Examinations

www.uq.edu.au/economics/policy-on-absences-from-mid-semester-examinations

As Course Coordinator you will need to:

  1. Decide the date when you want to hold the Deferred Mid Semester Exam (students have 5 calendar days after the date of the original exam in which to submit an application) so you would need to make it a date after that, it is generally considered that approx 10 days after the original exam is the norm.
  2. A report will be emailed to you with the list of students who have been approved a deferred exam.
  3. Email each student via their student email account to advise them of the date, venue and time it will be held. You may wish to use the following proforma email.
  4. See Timetabling Officer about booking a room to hold the exam – or if there are only a few students you may be able to book the Meeting Room through Margaret Cowan.
  5. Organise an invigilator (your tutor or see the Tutorial Program Advisor to arrange a tutor) to conduct the exam – provided you will not be conducting the exam yourself.
  6. Send your Deferred Exam paper to the Examinations Officer for editing/cover sheet etc. and advise how many copies you want.
  7. Ensure the deferred exam paper has been photocopied for your collection prior to the due date/time.

If you would like further clarification on any of the above, please do not hesitate to contact Megan Sandaver, Manager, Coursework Students and Programs.

I would like to hold my mid-semester examination on a Saturday. Can I do this?

Currently the University sets aside three Saturdays each Semester for the timetabling of 'outside of scheduled class' mid-semester examinations. If you wish to hold one of these exams you must make application to do so at the time you are preparing your course profile. The criterion for approval is:

  • the examination must be justifiable on academic grounds, after other forms of assessment have been explored and judged to be less appropriate.
  • there are multiple lecture streams or large enrolments in a course.

If you are considering a Saturday mid semester exam please discuss this with the Manager Coursework Students and Programs who will provide you with the application and send it to the Associate Dean Academic for their consideration. Final approval is granted by the President of the Academic Board and approvals last for three years.

If approved you must list all three dates in your Electronic course profile, you cannot choose which of the three your exam is scheduled for. Therefore you must plan your lectures taking this into account. Students are therefore required to make themselves available for these three Saturdays until such time as the mid semester exam schedule is released and the date confirmed, this is usually a couple of weeks before the first examination date.

Courses which have designated administrative support will receive assistance with these exams; papers will be delivered to rooms and collected. Course coordinators are expected to be available on the day of the exam to answer questions and should remain in their office so they can be contactable. Administrative staff will endeavour to provide assistance to other courses that have Saturday exams but this may not always be possible given staffing numbers and the large number of rooms allocated to first year courses such as ECON1010.

What is a deferred exam?

At the University of Queensland a deferred exam is granted to a student unable to sit or complete an original examination for medical or compassionate reasons or if, in the opinion of the Associate Dean (Academic) or Head of School, there are exceptional circumstances.

How is the date of my final exam determined?

From Semester 1 2012 UQ has moved to an online exam request system. The Administrative Assistant- Coursework Students and Programs will request an exam be scheduled for each course, as required, as per the information provided in the Electronic Course Profile. The Central Examinations Section then uses this information to generate the final exam timetable. The School has no control over the scheduling of these examinations. The timetable is generated to provide optimal exam schedules for the students, avoiding clashes and multiple examinations on the one day. Request to timetable your exam on a particular day or, for example, in the first week cannot be accommodated however central examinations do try to schedule courses with large enrolments in the first week to allow adequate time for marking.

How do I submit my final exam papers?

Each semester the Administrative Assistant- Coursework Students and Programs will request that you submit your final exam paper, and a deferred and supplementary exam paper, by a set date in May for Semester 1 and September for Semester 2. The Administrative Assistant will assist with formatting the exam paper to the style required by the University and will also facilitate the exam being checked by a 'second checker'. The 'second checker' is another academic staff member that you may nominate who also has knowledge of the content of the exam and can check for errors or ambiguity of an academic nature. As part of the last stage of the process, once the 'second checker' has returned the exam, the administrative assistant will then get the exam checked by the School's Chief Examiner. Once all checks are complete the exam is submitted via the online system. Central Examinations Section then organises for the exams to be printed and delivered to the exam room. If an exam is not submitted by the due date, the School becomes responsible for the printing of the exam and this can be costly and time consuming so wherever possible examination submission due dates should be adhered to.

What is expected of me during the exam?

Academic staff are expected to be available and contactable during their exams. This is so that the examination invigilators can relay questions from students during the exam. This is critical particularly if an error in the exam paper is detected during the exam. Academic staff should remain in their offices or be contactable on a mobile phone if away from campus. There is no longer a requirement to be in attendance at the exam room as this is not practical when exams are often split over more than one room. If you are unable to be contactable during the exam then you must nominate another suitable academic staff member who can answer questions about your exam. Please note that this is also relevant to the deferred and supplementary exam period held in July and December.

How do I get my exam scripts back for marking?

If the return of your exam scripts is not time critical you can wait and the exam scripts will be returned to the School of Economics and you will be notified of their delivery by reception. Normally if your exam is in a morning session you will have the scripts by that afternoon. If you have an afternoon or evening exam you would normally receive the papers by the next day. If you require your exam scripts immediately after the exam, (for example you may have an exam held in one of the last days of the exam period); you can go to the exam room/s after the exam to collect the scripts. You must take your UQ staff ID card with you and allow time for the invigilators to account for the exam scripts. Please note your exam may be spread over multiple rooms.

What is a supplementary exam?

"Supplementary assessment should afford the eligible student a second opportunity to demonstrate that he/she has satisfied the learning requirements for the course". The BEL Faculty policy on supplementary assessment is that the supplementary assessment should be a 100% written exam that replaces all previous assessment - i.e. replaces results of all other progressive and final exam assessments for that course. The assessment would normally take the form of a written examination designed to assess a student on 100% of a course's content; therefore when preparing a supplementary exam questions on the entire semester's content should be included.

When does a student become eligible for supplementary assessment?

It is not the responsibility of the course coordinator to determine a student's eligibility for supplementary assessment. However the following information may be of use. A student is eligible for supplementary assessment when he or she receives their first grade of 3 in the first two semesters of their program (undergraduate) and/or it is the students' (undergraduate or postgraduate) final semester prior to graduation and they receive a grade of 3 in one course where a pass would have allowed the student to graduate. A student is only entitled to one supplementary examination in a course in a semester and to be awarded the supplementary exam the student must apply via mySI-net within 5 days of the release of results. More information can be found at General Award Rules

What is an alternative arrangements exam?

Please consult the following document for important information regarding alternative arrangements exams. In particular please advise students who have an exam timetable clash due to a course timetable clash to apply for an alternative arrangements exam not a deferred exam.

Can students obtain past exam papers?

Current UQ policy states that unless an exemplar paper is provided at the time of submission of the final exam paper the final exam paper will be released to the library following the deferred/supplementary examination period. Further information is available at http://ppl.app.uq.edu.au/content/3.10.08-requests-non-release-examination-papers

How do I submit my results?

At the beginning of semester it is recommended that you download your class list from mySI-net and use this to record students' marks for progressive assessment. At the end of semester you then need to calculate a final grade for each student and submit this spreadsheet with progressive assessment and the student's final grade to the Administrative Officer- Coursework Students and Programs. The University of QLD grades on a numerical scale from 1-7, more information is available at http://ppl.app.uq.edu.au/content/3.10.07-grading-system. You will also be sent a grade distribution form to fill in this indicates how many of each grade you will be awarding and this, along with your results spreadsheet, is submitted to the Head of School for their approval before the grades are uploaded into SI-net and released to students. The School of Economics has a Grades Determination Policy which must be adhered to when finalising student grades. These grade cut offs are also published in each course profile.

I have a student who wants me to change their result. What should I do ?

The only circumstances in which a student’s grade can be changed is if there has been an administrative error, ie. you have incorrectly added up the student’s result or there has been a data entry error in the spreadsheet. Cases like these are sent to the Academic Registrar and are scrutinised to ensure that it is not a case of a course coordinator feeling pressure to increase a student’s mark. The other alternative is that the student can request a remark of their final assessment item, or all assessment items in a course. If a student feels, after viewing their paper, that they have an academic case for a remark then they need to fill in the form, available from the MyAdvisor website http://www.uq.edu.au/myadvisor/forms/exams/remark-request.pdf and attach their written case, the case cannot be based on their need to pass the course. If a remark is approved by the Associate Dean (Academic) of the student’s faculty, the result of the remark can be an increase or decrease of the mark for the assessment item.

At a viewing session or meeting with the student to give feedback please do not advise a student that their mark can be changed, unless a mathematical or data entry error has occurred.

What grade should I award for a student who sat a supplementary exam?

Where a student has been approved a supplementary exam, he or she may only achieve a maximum grade of 4 irrespective of how well they do. Therefore, a 3S may become 3S1, 3S2, 3S3 or 3S4. If a student achieves an overall percentage mark of (for example) 75%, they are still only awarded a 3S4.

If a student sits a supplementary exam and receives a worse mark than in the first attempt, their grade should be finalised at the appropriate grade, taking into account only the most recent result. Therefore a 3S may become 3S2 or 3S1.

If a student does not sit the supplementary exam then their grade remains at that which they started with, i.e. a 3S becomes 3S-. The - representing the fact that the student did not sit the assessment.

What grade should I award a student who sat a deferred exam?

Results can be finalised with any appropriate grade: 1, 2, 3, 4, 5, 6, or 7.

The deferred exam result replaces only the previous final exam result. The deferred exam result and the previous progressive assessments are used to calculate the new final grade.

If a student has requested that their performance in the final exam be disregarded and they have been approved a deferred exam on this basis when finalising your deferred exam results, you should delete the previous exam mark and insert the new mark obtained from sitting this deferred exam. It is possible therefore for a student to be worse off by requesting to have their performance disregarded and sitting another "deferred" final exam. If a student does not sit a deferred exam then they will receive "zero" for the final exam and a final grade is finalized with a zero for one component, the final exam.

Useful resources

My Advisor- A great resource to refer your students to but also handy to find the answers to your questions not already covered here.

 

Teaching and Learning - find out more information about Teaching and Learning at UQ?

What is the PPL? (Previously known as HUPP)

PPL is the University's Policies and Procedures Library.

What is the GAR?

GAR is the University's General Award Rules. These rules are subject to revision each year so when searching please ensure you refer to the most recent version.